We are hiring!

 Administrative Manager 
20 hours per week, $22 per hour

Apply now by clicking here, and if you have specific questions, you can email jobs@trinidadcoastallandtrust.org.


The Administrative Manager works together with the Executive Director to support the purpose of the Trinidad Coastal Land Trust (TCLT) through bookkeeping, grant tracking and invoicing, management of donor databases, and efficient office management. Read more about TCLT at www.trinidadcoastallandtrust.org. 

CORE DUTIES AND RESPONSIBILITIES

ADMINISTRATIVE (75%)

• Perform basic bookkeeping tasks, in coordination with our contract bookkeeper including accounts payable, enter payroll and print checks, reconciliation of multiple accounts, prepare monthly bank, flipcause (or other donor management systems), process electronic fund transfers, aligning proposed budget into actuals, and enter in QuickBooks. 
  
• Track our financial calendar, navigate multiple bank accounts, process donations, bills and invoices, prepare monthly financial reports for the Board of Directors, and assist with annual budget preparation, audit preparations, and preparation of the annual 990 filing.
  
• Along with the executive director and board treasurer, responsible for ensuring organizations financial objectives are met by preparing annual budgets, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise.
  
• Track all grant timelines and work with staff to generate invoices and reports in a timely manner.
  
• Maintain smooth office and organizational operation such as processing mail, facilities management, organizing Google Drive documents (administrative and financial information, organizational policies.) 
  

HUMAN RESOURCES, OFFICE MANAGEMENT AND FUNDRAISING SUPPORT (25%)

• Assist Executive Director in supporting staff and volunteers including onboarding and training 
  
• Maintain an existing donor database to track donations, memberships, and volunteers.
  
• Assist with fundraising events through attendance, appeal direct mailings by assembling mailing lists, completing mail merges, and producing thank you letters. 
  
• Support daily functioning of the office.
  
• Greet visitors and clients in a positive and professional manner at the office and via phone.
  
• Occasionally support the Executive Director and staff in preparation for board meetings, grant applications and research, as needed.
  

MINIMUM QUALIFICATIONS

• 2 years of office management or bookkeeping experience
  
• Proficient with QuickBooks and strong understanding and background in bookkeeping, spreadsheet functions, and complex budgeting.
  
• Highly organized, detail oriented, and good with numbers.
  
• Strong interpersonal and communication skills to work collaboratively with staff and to strengthen relationships with TCLT supporters and donors. Ability to greet and interact professionally with members of the public, as the person in this role will often be the first point of contact for community members and will be representing the organization.
  
• Able to work efficiently with minimal supervision and will take initiative.
  
• Experience planning and coordinating high-return fundraising activities such as events and donor cultivation (experience in the non-profit realm is a plus). Knowledge of additional, creative funding streams to develop and support.
  
• Experience in grant tracking and invoicing.
  
• Proficient with Microsoft, Google Suite, and Quickbooks
  
• knowledge of non-profit accounting practices and reporting
  
• Ability to work out of the TCLT office a minimum of 2 days per week. 
  
• Fully vaccinated for Covid-19.
  
  
  

PREFERRED QUALIFICATIONS

• Experience with non-profit management, knowledgeable about administration best practices, and legal duties of nonprofits,
  
• Knowledge of land conservation, preferably of the northern california coastal environments
  
  
  

How to apply:
The position will remain open until filled, but we will be reviewing applications as they are received, and the first review will occur by December 15th. Therefore, if you are interested in this exciting opportunity, we encourage you to apply as soon as possible. We are eager to connect with qualified candidates and start the interview process promptly.

Approximate Start Date: January 1, 2024 (or sooner)

Apply now by clicking here (application + resume + cover letter), and if you have specific questions, you can email jobs@trinidadcoastallandtrust.org. 

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