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Job Description: Administrative Support Specialist
Location: Trinidad Coastal Land Trust, Trinidad, CA
Salary: $23/hour
Hours: Part-time, 25 hours per week
Work Requirements: Must be available to work in person (in Trinidad, CA) at least two days a week.
Benefits: This role does not include additional benefits, except for a taxed monthly wellness stipend after 4-week probationary period.
Overview:
The Trinidad Coastal Land Trust (TCLT) is seeking a detail-oriented, organized Administrative Support Specialist to support the Executive Director (ED) and other staff and maintain smooth operations of administrative and office-related tasks. This part-time role is essential to ensuring accurate financial records, supporting fundraising efforts, and assisting with general office needs. The ED will be the direct supervisor for this position.
Responsibilities:
Administrative and Office Support (50%):
Financial Support (25%):
Donor Relations and Fundraising Support (25%):
This is a part-time position requiring in-person work at least two days a week at our Trinidad office.
Application Process:
Please submit your resume and a brief cover letter outlining your qualifications and interest in the role by clicking here and filling out a google form. Applications will be reviewed on a rolling basis until the position is filled.
Join the Trinidad Coastal Land Trust and help support our mission to preserve and enhance access to coastal lands while contributing to a positive office environment!
Location: Trinidad Coastal Land Trust, Trinidad, CA
Salary: $23/hour
Hours: Part-time, 25 hours per week
Work Requirements: Must be available to work in person (in Trinidad, CA) at least two days a week.
Benefits: This role does not include additional benefits, except for a taxed monthly wellness stipend after 4-week probationary period.
Overview:
The Trinidad Coastal Land Trust (TCLT) is seeking a detail-oriented, organized Administrative Support Specialist to support the Executive Director (ED) and other staff and maintain smooth operations of administrative and office-related tasks. This part-time role is essential to ensuring accurate financial records, supporting fundraising efforts, and assisting with general office needs. The ED will be the direct supervisor for this position.
Responsibilities:
Administrative and Office Support (50%):
- Maintain and update office supply inventory
- Assist with maintaining a clean, professional, and functional office environment. This includes maintaining office cleanliness, including taking out the trash, refilling water and kitchen supplies, and ensuring a tidy workspace.
- Serve as the first point of contact for visitors and phone calls, acting as the face of the organization and directing inquiries to the appropriate staff.
- Support staff needs by managing office supplies, assisting with general requests, and ensuring the office is organized and functional.
- Check, organize, and respond to mail.
- Keep the Google Drive and other electronic filing systems organized and up to date.
- Organize and streamline paper filing systems to ensure easy access and compliance.
- Provide support for day-to-day office operations, ensuring tasks are completed efficiently.
- Troubleshoot basic office equipment issues and coordinate repairs or replacements when necessary.
- Serve as a point of contact for staff and board members for office-related inquiries.
- Support event planning and preparation by organizing supplies, materials, and logistics.
- Clean and maintain the [email protected] inbox during each work shift.
Financial Support (25%):
- Manage accounts payable and receivable using QuickBooks (QuickBooks experience is required) for grants and organizational needs
- Prepare monthly financial reports for review by the Board of Directors after training.
- Track the organization’s financial calendar to ensure timely completion of payments, filings, and financial activities.
- Processing incoming checks and making deposits
Donor Relations and Fundraising Support (25%):
- Process donations, manage the donor database, and send thank-you cards.
- Assist with fundraising events, including preparation, coordination, and follow-up. Must be available to attend fundraising events in person at least twice per quarter.
- Reconcile and generate reports using FlipCause or other donor management systems.
- Support staff in the production of the annual newsletter, including compiling financial data for the annual report and coordinating printing and email distribution.
- QuickBooks experience is REQUIRED; applicants without QuickBooks proficiency will not be considered.
- Strong communication and interpersonal skills, with a high level of emotional intelligence and the ability to communicate in a friendly, professional manner with the public.
- Proven experience in administrative or financial roles, with attention to detail and organizational skills.
- Proficiency in Microsoft Office Suite, Google Workspace, and familiarity with donor management systems
- Proven ability to maintain professionalism in all interactions, demonstrating strong communication, problem-solving, and decision-making skills while representing the organization.
This is a part-time position requiring in-person work at least two days a week at our Trinidad office.
Application Process:
Please submit your resume and a brief cover letter outlining your qualifications and interest in the role by clicking here and filling out a google form. Applications will be reviewed on a rolling basis until the position is filled.
Join the Trinidad Coastal Land Trust and help support our mission to preserve and enhance access to coastal lands while contributing to a positive office environment!